Madison PEOPLE Program

University of Wisconsin–Madison

Parent/Student Handbook

2005–2006 Academic Year

Welcome to the 2005–2006 Academic Year

MADISON PEOPLE PROGRAM

Please make note of these important dates:

Parent Go To School Night Schedule for Fall 2005

(Please verify the time and date with your schools)

East High School 9/26/05 7:00–9:00 pm

Black Hawk 9/21/05 7:00–8:30 pm

O’Keefe 9/28/05 6:30–9:00 pm

Sherman 9/21/05 6:30–8:00 pm

LaFollette High School 9/26/05 7:00–8:00 pm

Sennett 9/28/05 6:15–8:00 pm

Whitehorse 9/14/05 6:30–8:30 pm

Memorial High School 9/26/05 6:30–9:00 pm

Jefferson 9/27/05 7:00–9:00 pm

Spring Harbor 9/28/05 6:45–8:30 pm

Toki 9/29/05 6:30–9:00 pm

West High School 9/26/05 7:00–9:00 pm

Cherokee 9/21/05 7:00–8:30 pm

Hamilton 9/21/05 6:40–9:00 pm

Wright 9/22/05 7:00–8:30 pm

Summer 2006 Schedule

Madison PEOPLE Program for

Rising 7^th, 8^th and 9^th Grade Students

Sunday, June 11^th Parent Summer Orientation

Monday, June 12^th – Friday June 30^th 3 Week Workshops

(For Rising 7^th and 8^th Grade Students)

Monday, June 12^th – Friday July 14^th 5 Week Workshops and Transition

(For Rising 9^th Grade Students)

PEOPLE Residential Program for

Rising 10^th, 11^th and 12^th Grade Students

Sunday, June 18^th Parent Summer Orientation

June 19^th – July 7^th 3 Week Program

(For Rising 10^th and 11^th Grade Students)

June 19^th – July 28th 6 Week Program

(For Rising 12^th Grade Students)

PEOPLE 8–Week Bridge–to–College Program

for Rising College Freshman

The dates for this program will be announced soon!

2005–2006 School Year Calendar

DATES		MMSD 2005–2006 SCHOOL YEAR	UW–MADISON/PEOPLE
September 1, 2005		Schools open Elementary: Monday Schedule	*****************************
September 2, 2005		Elementary: Monday Schedule	UW–Campus–Instruction resumes
September 5, 2005		Schools Closed for Labor Day	***************************
September 19, 2005		Back to School Night @ Verona High	Tutoring sites open!!!!!! Middle Schools: Einstein Cafeteria–Union South, High Schools: site opens at perspective high school. Monday–Thursday 3:00 pm –6:00 pm
September 27, 2005		Schools Closed for Staff Development	PEOPLE Program Closed
October 26, 2005		Verona High Closed	***************************
October 29, 2005		*****************************	7^th and 8^th grade Middle School Cohort Meeting Saturday: 9:00–3:00 pm (Attendance is a requirement)
October 27–28, 2005		Schools closed for WEAC Convention 10/27 Edgewood Teacher/Student Conf.	PEOPLE Program Closed
October 31, 2005		Verona High Closed	******************************
November 2, 2005			Special Event – 10:00 am Play – “Crumbs From the Table of Joy” Mitchell Theater – UW Campus
November 5, 2005		*************************	Expanding Your Horizons Conference (7^th and 8^th Grade Girls only) 8:30 am– 3:30 pm
November 7, 2005		End of 1^st Quarter (44 days)	*******************************
November 8, 2005		2^nd Quarter Begins Middle and High School Staff Development–Early Release. La Follette at 12:45 pm, other High Schools at 12:30pm; Middle Schools at 11:40am; Spring Harbor and Wright at 11:30am Edgewood and Verona OPEN	PEOPLE Program Closed
November 11, 2005		End of 1^st Quarter @ Verona High	**************************
November 17, 2005		Parent/Teacher Conferences Elementary and Middle Schools–No School High Schools Early Release– La Follette at 12:45pm, other High Schools at 12:30	PEOPLE Program Closed
November 18, 2005		Parent/Teacher Conferences Middle and High Schools–Closed (except La Follette)	PEOPLE Program Closed
Nov. 24–25, 2005		Schools closed for Thanksgiving	PEOPLE Program Closed
December 15, 2005		***************************	UW Campus Last Day of Classes
December 22, 2005		Verona High Early Release	************************
Dec. 15, 2005 –Jan. 3, 2006		****************************	PEOPLE Program Closed
Dec. 26, 2005– Jan. 3, 2006		Schools Closed for Winter Break	*****************************
January 2, 2006		Verona High REOPENS	*****************************
January 4, 2006		Schools REOPENS (Edgewood reopens 1/9/6)	PEOPLE Program REOPENS
January 16, 2006		Schools closed–Martin Luther King Jr. Day	PEOPLE Program Closed
January 17, 2006		*****************************	UW Campus Instruction Resumes
January 20, 2006		K–12 Grade Reporting– All Schools Early Release. Elementary Schools at 10:45am or 11:30am; Middle School at 11:40am; Spring Harbor & Wright at 11:30am: High Schools at 12:30pm End of 1^st Semester (88 days) End of 2^nd Semester (44 days)	PEOPLE Program Closed
January 23, 2006		2^nd Semester and 3^rd Quarter begin	****************************
January 24–27, 2006		Verona High Final Exams; End of 2^nd Quarter	****************************
January 31, 2006		K–12 Staff Development –All Schools Early Release. Elementary schools at 10:45am or 11:30am; Middle School at 11:40am; Spring Harbor & Wright at 11:30am; High Schools at 12:30pm Verona High OPEN	PEOPLE Program Closed
February 10, 2006		Middle School Parent/Teacher Conferences–Middle Schools Closed	*******************************
February 23, 2006		Verona High Closed	*****************************
February 24, 2006		Schools Closed for SWEIO Convention	****************************
March 4, 2006		***************************	7^th and 8^th grade Middle School *Cohort Meeting* 9:00 –3:00 pm (Attendance is a program requirement)
March 6, 2006		*District–wide Kindergarten registration for 2006–2007 school year	*****************************
March 13–17, 2006		Schools closed for Spring Break	PEOPLE Program Closed (UW students are on Spring Break)
March 20, 2006		Schools REOPEN	UW Instruction Resumes
March 31, 2006		End of 3^rd Quarter @ Verona High	******************************
April 4, 2006		K–5 Grade Reporting–Elementary Schools Early Release at 10:45am or 11:30am Middle and High School Staff Development–Early Release Middle School at 11:40am; Spring Harbor & Wright at 11:30am; High Schools at 12:30 pm End of 3^rd Quarter (46 days)	***************************
April 5, 2006		4^th Quarter Begins	*****************************
April 8, 2006		****************************	9^th – 12^th Grade High School Cohort Meeting 9:00 am –3:00 pm (Attendance is a program requirement) Focus: “College Days”
April 10 – 17, 2006		Edgewood and Verona Closed for Spring Break	***************************
April 17, 2006		Schools Closed–April Break	PEOPLE Program Closed
May 4, 2006		******************************	Middle School Tutoring Ends (Last day of van service)
May 5, 2006		*****************************	UW Campus–Last day of Instruction
May 8, 2006		K–12 Staff Development–All Schools Regular Monday Release for Elementary Schools (1:00pm or 1:45 pm). Early Release Middle School at 11:40am; Spring Harbor & Wright at 11:30am; High Schools at 12:30 pm (Except La Follette) Verona High OPEN	****************************
May 18, 2006		****************************	HIGH SCHOOL TUTORING ENDS
May 29, 2006	Schools closed for observance for Memorial Day		****************************
June 2, 2006	Last day of school for Edgewood		*****************************
June 9, 2006	Last day of school–Morning Early Release End of 2^nd semester (92 days) End of 4^th Quarter (46 days)		****************************

PEOPLE PROGRAM STAFF AND SERVICES

Spanish Interpreters: Yeri Lopez

Hmong Interpreters: Mai Vang and Sa Seng Xiong

School Liaisons

The University of Wisconsin–Madison and the Madison Metropolitan School District (MMSD) have established a partnership wherein liaisons from the PEOPLE Program
and liaisons from every middle and high school within MMSD maintain ongoing communication and an open exchange of information, in order to assist PEOPLE students and parents with accessing resources, navigating the school system, home–school community networking, and to address any concerns, questions, issues, and/or interventions that might be necessary in order to assist in the success of our students.
The University of Wisconsin–Madison has also established a partnership with Edgewood, Shabazz and Verona High Schools. School Liaisons hold various positions within your schools. At the High School level, Guidance Counselors and Minority Service Counselors serve as our school liaisons. At the Middle School Level, the majority of our school liaisons are guidance counselors. Please make sure that you meet and establish a good working relationship with both your PEOPLE and School Liaisons.

PEOPLE Liaisons Attending Schools School Liaison

Adey Assefa East High Richard Scott

219–4019

Yeri Lopez LaFollette High Michelle Olson

219–5314 Edgewood High Lori Mullen

Verona High Shuntay McCoy

Shabazz High Anita Simansky

Maggie Mengesha Memorial High TBA

219–1964

Daniel Kigeya West High TBA

219–5231

David O’Connor Black Hawk Middle Coletta Bina

516–5986 O’Keefe Middle Paul Chotlos

Whitehorse TBA

Sennett Middle TBA

Sherman Middle Mary Helfrich

Abiola Oluwafunmilayo Akira Toki Middle Vaunce Ashby

235–2197 Jefferson Middle Jan Hallack

Spring Harbor Middle Sherry Lucille

Cherokee Middle Lucern Rice

Hamilton Middle Jim Schneider

Wright Middle Laurel Finn

Onsite Coordinators

Each of the tutorial sites will have a site coordinator who is responsible for the day–to–day operations and supervision of the tutorial site. The coordinator is responsible for direct communication between the school administrators, tutorial staff, and the PEOPLE Liaison. In addition, the coordinator will be available for communication with the family and school when needed.

Currently, we have five (5) tutorial sites to serve our students. The four MMSD High Schools has a PEOPLE tutoring site to serve our 9^th, 10^th, and 11^th grade students. The UW Campus site will continue to serve the 7^th and 8^th grade students. Students who are attending Edgewood, Shabazz, and Verona High Schools will also report to the campus site as those schools will not have a tutoring site.

SITE COORDINATORS

East High – Ruth Latham

219–4834

LaFollette High – Jarley Ruiz

235–2758

Memorial High – Cheniqua White

219–0484

West High – Virginia Lee

219–5467

UW Campus – Joyce Gilmer and LaVar Charleston

219–4076

516–6829

The best time to reach your child’s Site Coordinator is after 3:00 pm on tutoring days.

Academic Leads

Academic Leads are responsible for the academic advancement of PEOPLE students and assisting with supervision of tutorial staff. Academic leads assess and/or oversee the assessment of the academic needs of PEOPLE students, develop plans of action, ensure that adequate resources are available, and monitor weekly progress. All leads are responsible to schedule weekly meetings with designated tutoring staff. In addition Academic leads will also be responsible to meet with various MMSD teachers in their respective subject area.

Tutors

Responsible for providing tutorial services and homework help to PEOPLE Students, including: teaching concept and formats, learning strategies, computer searches, research assistance, listening to presentation, engaging in dialogue exchanges (foreign language), test preparation, reviewing, special projects, and other academic activities.

Onsite Tutoring Logistics

All students must come prepared for tutoring with the necessary instructional materials,
a strong academic work ethic, and respect for the maintenance of a quiet study environment. Please make sure that your child brings their daily planner, homework, special projects, books, syllabus, test review materials, and any other necessary instructional material to site.

Tutoring services are only open to PEOPLE students who are actively working on homework, special projects, tutoring activity, reading, and preparing for tests. Visitors
or inactive PEOPLE students will not be allowed on the premises.

In addition, students who have completed their work will be allowed to leave site unless waiting to be picked up by parents. While waiting, students must continue to engage in some form of educational work until they leave the site. Parents will be notified if students refuse to engage in academic work, are disruptive, or continually arrive without schoolwork and/or appropriate materials and the student will be asked to leave the premises. This restriction is necessary to insure that other students are not distracted while working. If there is a concern regarding your child leaving campus early, please
let us know.

Arriving to Tutorial Sites – Campus Site only

Students will be provided with bus tickets for transportation to and from campus site.

PEOPLE Program parents are encouraged to network with each other to develop carpool arrangements. To assist parents in this and other networking efforts, the PEOPLE Program will be distributing an updated telephone directory of parents who provided authorization to release their contact information.

The following is a list of the assigned tutoring days:

School Days of the Week

Hamilton Monday and Wednesday

Wright Monday and Wednesday

*Cherokee Monday and Wednesday

*Jefferson Monday and Wednesday

*Spring Harbor Monday and Wednesday

*Toki Monday and Wednesday

*Out–of–District Monday and Wednesday

Sherman Tuesday and Thursday

Okeefe Tuesday and Thursday

White Horse Tuesday and Thursday

*Sennett Tuesday and Thursday

*Black Hawk Tuesday and Thursday

* It is possible that some schools may have access to van transportation from their schools to campus. Please note: Transportation home is determined by each family.

Students are required to report immediately to Einstein Cafeteria for attendance check–in and tutor assignment. A light snack will be provided. However, if students desire additional snacks beyond what is provided by the PEOPLE Program, they should bring those items to campus with them.

Program Participation Requirements:

1. Attend all assigned tutoring sessions.
1. Students who have achieved a 3.5 or higher cumulative G.P.A.

(grade point average) are not required to attend tutoring sessions. However, tutoring services will still be available for you if you still
choose to attend.

2. Students who have a 2.74 and below or a 2.00 and below cumulative G.P.A (grade point average) will be placed academic probation/strict probation with the program and must attend tutoring as assigned by their Liaison. Please see the next page for the Academic Probation Policy

2. Attend Cohort Meetings

Each student is required to attend one cohort meeting each semester. Please refer to the calendar in the front section of this handbook and note the dates of the cohort meeting. Your child will be notified as to which cohort meeting they will be asked to attend.

3. Submission of progress and grade reports

The PEOPLE Program automatically receives grade reports from the MMSD District office. If you are a student that is in an out–of–district school, you are required to submit the most up–to–date progress and grade report to your Liaison each quarter. Students may also be required to have their teachers sign interim status reports.

4. Active participation in PEOPLE special events

The PEOPLE Program will notify you of exciting educational and cultural events that will increase your knowledge base, broaden your awareness, and enrich your life experiences.

5. Active participation in school sponsored services and activities

Please make sure that you take advantage of all of the resources and services available at your local school.

6. Connect with your schools faculty and staff

Work very closely with the teachers and Guidance Counselors in your school in addition to taking advantage of extra credit opportunities whenever possible.

The primary goals of these basic program participation requirements are to:

1. Identify academic strengths and weaknesses through quarterly report card reviews, progress reports and other feedback from school and PEOPLE Staff

2. Improve communication between students, parents, and schools

3. Develop strategies to assist in the improvement of academic and behavioral skills

4. Identify potential career objectives and resources

5. Introduce students to the UW Madison campus and campus life

6. Inspire higher life goals, visions, and aspirations

7. Provide and opportunity for cohort group bonding through fun–filled trips and/or activities.

Academic Probation Policy – effective 4/27/05

Since the onset of the Madison PEOPLE Program in 2000, the program staff has been committed to providing students with academic support in order for students to be successful throughout their middle and high school years.

Our program goals will continue to be as follows:

1. To provide services that will make the transition between middle
and high school easier.

2. To have our students graduate from high school with options.

3. To have our students graduate from UW–Madison or another institution
of higher learning as academically strong, well–rounded people.

Specifically, our staff works daily with MMSD school teachers, guidance counselors, and principals to ensure that we are getting accurate and up–to–date information on the progress of our students. With this information, we then are able to supplement their education with quality tutoring services. Our Liaisons work hard at gathering information both from schools, students, and families in order to best meet their needs.

Conversely, PEOPLE students are expected to commit themselves to a high degree of academic and personal excellence during the school year and summer program in order to remain in the program. Satisfactory academic progress must be made towards middle and high school graduation and preparation for college. Parents play a key role in ensuring their child is meeting this expectation by maintaining ongoing communication with their child’s school and the PEOPLE Program.

The success of the PEOPLE program is determined by the strength of the partnership; (MMSD schools, PEOPLE Program, and students/parents). The majority of our participants have been taking full advantage of the PEOPLE tutorial services, participating in program events, and have been successfully advancing in their subject areas. However, we do have some students that aren’t meeting the 2.75 G.P.A minimum requirements for program compliance and/or not taking advantage of the resources our program offers. Please be advised that we are now at a point where we will be reinforcing and responding to this requirement. This will result in students being placed on academic probation if the requirements around academics are not being met.

Specific information regarding academic probation is as follows:

1. Probation: By being placed on probation, we have noticed that your child’s grades during the last grading period are not at the 2.75 mark for program compliance. As a result, we will review your child’s progress during the next two quarters and will expect full participation at tutoring, and an increase in communication with the PEOPLE Program staff and school teachers. If at the end of the semester your child hasn’t raised their GPA to a 2.75 and/or hasn’t taken any steps for improvement, your child will then be placed on strict probation.

2. Strict Probation: By being placed on strict probation, we have noticed that your child’s grades during the last grading period are significantly below the 2.75 mark for program compliance. As a result, we are expecting your child to do the following:

1. Write a reflection summary on what they feel is preventing them from attaining the 2.75 G.P.A. Parents are encouraged to work with their child on this in addition to signing the paper and submitting it to the PEOPLE Liaison.

2. Meet with all their teachers, especially the ones where they are not making a “C” or better to gain clarity on what they need to do to improve their grades.

3. Develop an action plan outlining the steps they will commit to taking in order to move off of probation. This plan will be developed between the student, PEOPLE Liaison and Tutoring Site Coordinator.

If at the end of the semester your child hasn’t raised their GPA to a 2.75 and/or hasn’t taken the steps for improvement, then your child’s file will then be reviewed for program termination.

This process will go into effect immediately following the 2^nd Semester grade report June, 2005. Your child’s Liaison will review semester grade reports over the summer to determine if your child will be placed on probation. If so, you and your child will receive notification by the beginning of the PEOPLE Program academic year in September.

** Probation reviews will occur each semester**

The purpose of this is to NOT discourage your child’s progress. No decision for enrollment in our program is made independently on their grades alone. However, it is important that your child do their part to be academically successful. They need to come to tutoring, seek additional help from their teachers, and communicate with their Liaisons. We realize that being on probation is an uncomfortable position. Rest assured that all of us in the Madison PEOPLE Program are eager to help your child regain a solid academic standing. When in doubt, you can always contact your Liaison at 262.7415.

Student Behavior Expectations

We want all students to have the best experience possible during the school year. To ensure this, there are some behavior guidelines we expect students to follow while attending the program.

While attending the PEOPLE Program, you are expected to:

1. Be positive representatives of the PEOPLE Program and the University of Wisconsin–Madison.
   
   
2. Arrive on time and immediately check in at the attendance table.
   
   
3. Remain in the designated area, under the supervision of site staff. Roaming around or leaving the building will not be tolerated.
   
   
4. All cell phones, CD players, MP–3 players, and other electronic devices are not to be used anytime during PEOPLE tutoring or other programs. If any of these items are lost or stolen, PEOPLE Program IS NOT responsible.
   
   
5. Respect the user privileges and facilities of the University of Wisconsin–Madison. To use a computer in Union South, students must be accompanied by a PEOPLE staff member.
   
   
6. Be respectful to teachers, staff, and students. Conduct that is disruptive, hinders, or interferes with the learning, well–being, and/or safety of other participants is unacceptable behavior.
   
   
7. Follow the directions of the site staff at all times. Keep hands, feet, and objects
   to yourself.
   
   
8. Be prepared and participate in all activities.
   
   
9. If you need to leave the tutoring site for any reason, you must ask permission
   to leave and return as soon as possible.
   
   
10. Eat and drink ONLY during snack times.

11. Pick up after yourself.

If you meet and/or exceed these expectations, your consequences will be:

• Learning about interesting and important topics.
• Participating in a safe and productive classroom.
• Receiving praise from teachers and staff.

• Getting positive calls and/or notes home.
• Earning an Excellence in Participation Award.

Failure to adhere to the above listed behavioral expectations will result in one or more of the following consequences, depending on the severity of the incident and other factors: verbal warning, staff/student conference, administrator– parent–student conference, probation and/or dismissal from the PEOPLE Program.

Fighting, endangering the life of staff or students, and breaking the law while on campus are grounds for immediate dismissal. It is critical that we maintain a safe, healthy, quiet, and respectful academic learning environment for all students. If you have any questions or concerns, please contact your child’s PEOPLE liaison.

Attendance

Students enrolled in the PEOPLE Program must fully participate on a year–round basis. Failure to maintain continual enrollment and active participation in the program (excessive absences, failure to enroll or non–participation in workshops and special events, etc.) can result in the placement of your child on probation or the loss of your child’s slot in the PEOPLE Program. It is the parent’s responsibility to ensure that your child’s PEOPLE Program records (name of school, home address, telephone numbers, etc.) are updated whenever changes occur.

All students are required to attend sessions every day that they are scheduled throughout the duration of the program. It is very important that you notify us if your child will be absent during any day of the program. If advance notice is not possible, please call 262–7415 as early as possible on the day your child will be absent or send a note with your child upon his/her return. This level of communication is crucial, as we would like to provide advanced notification to the tutor so that staff will not be waiting for students who will not be attending. Moreover, parental notification also helps us and you to ensure that your child is where you expect them to be.

Visitors

PEOPLE Program educational facilities and surrounding areas are restricted to registered students ONLY. Although parents and other significant adults (grandparents, aunts and uncles, foster parents, mentors, teachers, guidance counselors, etc.) are welcome to visit, the friends and young relatives of our students will not be allowed on campus. However, friends and young relatives are certainly welcome to attend major family events and activities – if escorted and supervised by an adult family member.

Emergencies

If there is an emergency while your child is on campus, you will be contacted immediately. If a parent cannot be reached, we will call the emergency contact number listed on your child’s application form. Please note that cell phones are on–site at all times, if you need to reach your child for emergency purposes. These numbers are listed in the handbook and will be listed in the PEOPLE Telephone Directory.

If your child requires medication for emergency–prone health problems (asthma, etc.), please insure that your child keeps that medication in their backpacks and knows how to self–administer. PEOPLE staff are not allowed to administer medication to students – including aspirins. The only exception to this rule is if CPR is needed and a CPR certified staff member is on duty. First aid kits are readily available for minor injuries, such as cuts and sprains. However, aspirin and other forms of medication can not be given to students.

What to (and not to) Bring

Homework and Course books: If your student has homework or requires assistance, please have them bring these materials to campus when they attend their tutorial and homework sessions. Students will not be allowed in the tutorial and homework rooms if they do not have these materials with them. We also recommend that students bring their daily planner, which contains all of their assignments, so that we can help them with organizational skills.

Supplies: Every student will be given pencils, pens, notebooks and, if necessary, books and computer disks.

Video games, walkman/discman, and sports items (balls, skateboards, scooters, etc.): Please leave these items at home so they are not lost or stolen. They will not be needed on campus.

Lost and Found

Items that are left on site or in our transportation vans are removed and stored in our main office. If your child has lost any items and believes that they may have been left on site or in one of our vans, please contact our office to claim and retrieve the items. At the present time, we have several items (backpacks, clothing, keys, etc.) in our lost and found box.

MADISON P.E.O.P.L.E. PROGRAM

1305 Linden Drive Suite #240

University of Wisconsin – Madison

MADISON, WI 53706

OFFICE HOURS:

MONDAY – FRIDAY

8:30 AM – 4:30 PM

TEL: (608) 262–7415

FAX: (608) 263–0655